What You Need to Know About Storage with Movers

Moving a business, whether an office, medical facility, or retail location, is complex and presents unique challenges. From managing inventory and equipment to minimizing downtime, each part of the process can impact business operations. One critical factor businesses often overlook is selecting the right storage solution. The right storage can streamline the move, protect assets, and provide flexibility during the transition.

This blog explores storage options available for businesses, key considerations in selecting storage, and ways to ensure the safety of your items. Whether you’re a business owner or office manager needing short-term or long-term storage, this guide provides valuable insights to help make your relocation smoother.

Relocating a business is more complex than a household move. It involves transporting not only furniture but also high-value equipment, sensitive documents, and potentially large amounts of inventory. Proper storage reduces disruptions, maintains operations during the transition, and protects valuable assets.

The Role of Professional Movers in Office Storage

Professional movers simplify the office relocation process through their expertise and resources, freeing you to focus on business continuity. Movers who offer storage solutions add another layer of support, safely storing equipment and documents so that businesses can move at their own pace without worrying about space constraints.

Key roles movers play in office storage include:

Transporting office items to storage facilities
Managing inventory to track stored items
Providing packing materials and services to protect assets

Additionally, movers are skilled in handling delicate items and packing them to prevent damage. They can assess your storage needs, recommending solutions like climate-controlled spaces for sensitive equipment or secure units for confidential documents. Working with movers who offer flexible storage options can save time, reduce effort, and ensure a seamless relocation.

Types of Storage Options for Businesses

Understanding different storage options helps you select the best fit for your business:

Short-Term Storage: Ideal for temporary needs during office renovations or seasonal changes, like storing outdoor furniture in winter. Short-term storage offers flexibility for a few weeks or months and may include on-demand delivery to your office.
Long-Term Storage: Cost-effective for extended storage of surplus inventory, archived records, or seasonal items. Climate-controlled facilities are available to protect your assets.
Document and Records Storage: Critical for businesses managing sensitive data, document storage keeps files secure and organized while remaining accessible. Be wary of storage providers with high exit and retrieval fees; look for transparent options, such as OMX’s archive storage with no exit fees.
Mobile or DIY Storage Solutions: Mobile storage provides a flexible, self-managed option where containers are delivered directly to your location for easy packing and are picked up when you’re ready. Alternatively, renting a storage unit at a facility offers 24/7 access when you need it. When considering costs, evaluate whether you’ll use the entire rented space or only a portion.

Key Considerations When Choosing Storage

Choosing the right storage minimizes disruptions and ensures your assets’ safety. Consider these factors:

Location and Accessibility: Proximity to your office is important for frequent access. Storage in a strategic location reduces transportation time, improving efficiency.
Security and Safety Measures: Look for facilities with 24/7 monitoring, on-site security, restricted access, climate control, and pest management to protect your stored assets.
Cost Considerations: Get detailed quotes, considering monthly storage fees, packing, transportation, and any extra fees. Avoid unnecessary services to manage costs effectively, and balance between cost and quality.
Legal and Insurance Requirements: Review contracts for terms on liability and access rights, and ensure adequate insurance coverage for stored items, especially confidential documents requiring data protection measures.

Packing and Inventory Tips for Office Storage

Efficient packing and inventory management are essential for a smooth move. Categorize items by priority, label boxes clearly, and use a simple labeling system, such as color-coding. A detailed inventory list, updated regularly, helps keep track of items.

Additional tips for effective packing:

Use quality packing materials for fragile items
Pad electronics and tie labeled cables
Disassemble large furniture
Secure confidential files separately

Involve your team in packing and assigning tasks based on roles. This approach ensures a thorough and organized packing process.

Getting Started with Business Storage Solutions

Successful office relocation requires planning and coordination. Reliable movers and storage solutions minimize disruptions. Strategic planning, including selecting professional movers, helps achieve a seamless transition.

Steps to get started:

Contact our team to discuss your specific storage needs.
Schedule a free consultation to assess storage size and duration.
Receive a customized storage and delivery plan tailored to your business.

Andrew B. November 2023

The Armstrong Company

"It's such a pleasure to work with professionals that go the extra mile to make sure every move is as prefect as it can be. Thank you OMX for your commitment to Excellence!"

Nicole R. November 2023

Arrow Bookkeeping

"They really put our minds at ease and even made our move fun! Tim and his team were knowledgeable, friendly, professional and patient."

Mary S. November 2023

WETA Public Media

"We've been return customers for years because of quality service and a great team. Always careful in handling items, hard-working, proactively asking questions, raising better solutions, following our security protocols and easy to work with. Thank you!"

Daja C. October 2023

Integrated Community Services

"The team at OMX exceeded all of our expectations. It's clear they value their customers and prioritize effective communication. They went above and beyond."

Andrea A. August 2023

WMATA

"I want to thank your team for helping us move the office furniture to the various WMATA locations. The movers did an excellent job and were very professional. They also did a great job taking safety precautions and were very accommodating to the WMATA staff."

Adrian W. August 2023

Burke & Herbert Bank

"Our project went very, very well thanks to the team at OMX. Extending my appreciation to all involved!"

Pennie M. May 2023

Stein Mitchell

"I am so glad I picked you guys as my movers, you were perfect."

Cheryl H. May 2023

US Department of Education

"The OMX crews were properly badged, fully informed as to the scope of work, and were given the necessary equipment and information to do the job in a professional manner. A job well done by all."

Dawn D. May 2023

Dynamic Design Enterprises

"The OMX team assigned to our relocation did an outstanding job. Everything on site was amazing! Tim and Mary Anne were wonderful with communicating clearly about what to expect during our move and answering all of our questions. What a great team of hard working folks at Office Movers Express - we were so impressed."

David T. January 2023

Tobin, O'Conor & Ewing

"Everything was great from start to finish. The moving team was very courteous and we appreciated your responsiveness throughout the whole experience."