Case Study: MedStar Georgetown University Hospital Surgical Pavilion Relocation
Washington, DC
February–October 2023
Project Overview
MedStar Georgetown University Hospital needed to relocate inpatient units, the Emergency Department, clinical support areas, and specialized medical equipment into its newly constructed Surgical Pavilion. The transition involved approximately 60 truckloads of medical equipment, furniture, materials, and support items, with the primary clinical move completed over a tightly coordinated six-day schedule.
Because the relocation took place in an active hospital environment, the project required careful sequencing, infection control awareness, coordination with multiple clinical departments, and a move plan designed to protect patient care and operational continuity.
Scope of Work
The project scope included:
- Relocation of 8 inpatient units and the Emergency Department
- Movement of more than 60 truckloads of medical equipment, contents, and materials Pre-move relocation of approximately 100 staff members and support personnel
- Coordination with Biomed, pharmacy, sterile processing, patient records, and specialty equipment vendors
- Dedicated planning for medication systems, clinical storage, and sensitive departmental equipment
- Post-move support for equipment sweeps, packing material removal, and operational adjustments
Planning & Strategy
Planning began months before the clinical move. The project team participated in bi weekly planning meetings, conducted detailed site walks, reviewed access routes, and worked from full-size floor plans to understand placement, sequencing, and department priorities.
Special attention was given to equipment that required vendor preparation, installation coordination, or clinical review before being moved. The team also relocated approximately 100 staff and support personnel into their new spaces ahead of the primary clinical transition, helping reduce pressure during the final move window.
Clinical Move Execution
The primary clinical relocation was completed over six days using daily crews of approximately 25–30 personnel, including supervisors, project managers, and trained healthcare relocation team members. Staggered day and afternoon shifts provided continuous coverage and allowed work to progress while hospital operations continued.
Dedicated teams were assigned to key areas, including sterile processing, Biomed support, Pyxis medication systems, and patient records. For sterile storage relocation, team members used appropriate protective garments to help maintain infection control protocols and support hospital standards throughout the move.
Post-Move Support
After the main relocation was completed, the team remained onsite for two additional days to support equipment sweeps, Biomed and pharmacy adjustments, final placement needs, and removal of packing materials. This follow-through helped departments settle into the new Surgical Pavilion with minimal disruption.
Outcome
The relocation of 8 inpatient units, the Emergency Department, and more than 60 truckloads of equipment and materials was completed in just six days. Departments were operational in the new Surgical Pavilion immediately following the move, with no reported disruption to patient care during the transition.
This project demonstrates the experience behind OMX Medical’s healthcare relocation services, including the ability to manage large-scale hospital transitions in active clinical environments where patient care, infection control, coordination, and timing are critical.
“60+ truckloads. 8 inpatient units. 6-day clinical move window. No reported disruption to patient care.”