Industry
Law Firm
Company Size
5k +
Type of Move
Law Firm Records and File Relocation
Brief Overview
When leading law firm Steptoe undertook a major office relocation, one of the most complex aspects of the project involved the movement of thousands of archived records and active legal files. Maintaining file organization and accessibility was critical to ensuring attorneys and staff could continue serving clients without interruption.
Office Movers Express (OMX) was selected to manage the relocation of more than 3,000 archive boxes and over 1,300 linear feet of active files while preserving the integrity and organization of the firm’s records throughout the process.
Challenges
Managing a Large Volume of Legal Records
The project required the relocation of:
- More than 3,000 archive boxes
- Over 1,300 linear feet of active files
Moving records at this scale required careful planning to prevent misfiling, lost documents, or disruptions to daily operations.
Preserving File Sequence and Organization
For a law firm, maintaining file order is essential. Active files must remain organized and immediately accessible after a move. Even minor disruptions to file sequence can create inefficiencies and delays for legal teams.
Minimizing Operational Disruption
Attorneys and support staff relied on continued access to critical records throughout the transition. The relocation needed to be completed efficiently while minimizing interruptions to client service and ongoing legal matters.
The OMX Solution
Detailed Records Relocation Strategy
OMX developed a comprehensive file and records relocation plan tailored to the firm’s requirements. The strategy established clear procedures for packing, labeling, transporting, and unpacking records while maintaining strict organizational control.
Maintaining Sequence Integrity
Every archive box and active file collection was carefully labeled and tracked throughout the relocation process. Files were packed, transported, and reinstalled in their original sequence to ensure the firm’s filing system remained intact.
By preserving sequence integrity from start to finish, OMX eliminated the risk of records becoming disorganized during the move.
Dedicated Records Relocation Teams
Specialized crews were assigned exclusively to the records portion of the project.
These teams were responsible for:
- Packing active files and archive boxes
- Maintaining file order during transport
- Coordinating secure movement of records
- Unpacking and reinstalling files in the correct sequence
This dedicated approach ensured consistency and accountability throughout the project.
Results
Successful Relocation of Critical Records
OMX successfully relocated:
- More than 3,000 archive boxes
- Over 1,300 linear feet of active files
while maintaining organization and accessibility throughout the move.
Preserved File Integrity
All files and records arrived in the correct order and location, allowing attorneys and staff to quickly resume operations without the need for extensive reorganization.
Reduced Risk and Downtime
Through detailed planning and specialized records management procedures, OMX minimized disruption and helped ensure business continuity during the relocation.
Seamless Transition for Legal Teams
The firm’s employees were able to access records efficiently in their new space, supporting uninterrupted client service and operational productivity.