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May 13, 2020

Your Ultimate Moving Inventory List for a Smooth Transition

Moving can seem overwhelming, whether you’re moving a one-bedroom apartment or an entire office building. While both are daunting, an office move impacts a lot more people than moving homes and has more logistics to consider.

If you’re planning an office move this year, check out this moving inventory list to make sure the move goes smoothly.

Plan Ahead: 6-12 Months Before Your Move 

While you might be able to pull off a residential move with just a few weeks’ notice, it’s unlikely you can do that with a commercial move. The planning should ideally begin 6 months to a year before the scheduled move.

When you’re about a year out, you should set a budget, start gathering moving quotes, see if you need any special insurance (particularly if you are moving large, expensive equipment or tools), and put together a planning team, lead by a project relocation manager, who will be in charge of planning the move.

3-4 Months Before Your Move

Sign a contract with a moving company, notify your current landlord (if applicable), and make sure to keep your employees up-to-date on what their role is during the move and how the move will affect them.

Is there an expectation that they will help with packing, moving, and unpacking? Will they be taking unpaid leave during the move? Working remotely? Be sure to keep them in the loop at all times. 

You might also start communicating externally as well, particularly if you are moving a retail business or your customers or clients will be impacted during the move.

2 Months Before Your Move 

Schedule the installation of utilities, like phone service, electric, gas (if relevant), internet, and cable (if relevant). Work with your IT team to ensure that all technology will be set up immediately upon moving and make sure all the necessary equipment will be accessible.

Determine if you need new furniture or if your existing office furniture will be sufficient. Create a floor plan and office layout and assign offices or cubicle space if applicable to your office.

1 Month Before Your Move

Make sure all logistics are finalized and all parties who will be involved in the move know what is expected of them. Start packing and purging anything that is not needed prior to the move. Consider temporary storage for items that you may not need right away.

Make sure your customers or clients know about the move, the new location, and how your services will be impacted during the move period. Make a plan to update company listings wherever your address and phone number may be listed (e.g., online listings, in any printed marketing materials, social media accounts, banks and financial institutions, subscriptions, office deliveries, etc.).

Moving Week: What Items Remain on Your Moving Inventory List?

When moving week arrives, you should have all of your i’s dotted and t’s crossed if you’ve followed this list. Now is the time to double-check and cross off any other remaining tasks. Make sure everyone is ready to go and try to minimize any unexpected surprises on the day of the move. 

Make Your Move 

If you’ve followed this moving inventory list, your move should go off without a hitch (or at least without any large hitches that you haven’t already planned for). Once you’re in your new space, you can reflect on anything that you should have done differently and update your notes for any future office moves.

Once you’re ready to start planning your move, contact us for a free quote. We provide a range of services, from moves to storage and warehousing of your items.

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Customer Reviews

Office Movers Express

Customer Reviews

Beth F. May 2021

Robbins Russell
"The movers were timely, professional, and careful in handling everything. I was very pleased. A very pleasant experience, thank you!"

Kyle A. March 2021

Smithsonian Institute
"Your team was great! We had no problems or concerns with the work done and will absolutely be giving you another call for future needs."

Theresa P. March 2021

OU Advocacy Center
"I wanted to share my utmost gratitude for DK and his team members who adhered to my every request. He consistently checked in with me to make sure the office furniture was in the proper place and if not, he and his team immediately repositioned the item. Their professionalism and attentiveness is to be commended. They made sure everything was in place and cleaned from both the move out location to the new location. Thank you so much!"

Candance G. February 2021

Aren't Fox
"The move was great because of the great team you sent over. They were very pleasant, professional, as well as very patient. They wound up having to stay longer than anticipated and move things around, and they never blinked. Thanks again. Looking forward to working with OMX again."

Stephanie C. February 2021

Agriculture & Food Systems Institute
"Our moving experience with Office Movers Express couldn’t have been better. From the beginning when I contacted you, to when you sent the quote and confirmed the move, it has been positive. The staff at OMX even reached-out to me when bad weather was expected and suggested moving the crate drop-off day. It made a difference! The actual move started at exactly the pre-arranged time and the movers couldn’t have been more pleasant, helpful, efficient and courteous. They all knew what they were doing, and I never once had to interfere. I would definitely suggest OMX."

Judy M. January 2021

Aetna
“The movers were excellent, they even cleaned every desk before they left which we’re especially grateful for during the pandemic. They are setting the bar pretty high for all other vendors.”

John B. December 2020

Zenetex
"Fort Meade is a very difficult environment if you are not familiar with it. Your team got through a very serious security process much faster than crews of a smaller size were getting through because of how well the instructions the guard gave them were being followed. Nothing about our move was easy but your team rose to the occasion to make it look like it was. They approached the job with complete professionalism and tireless dedication from the time they arrived to the very end. We simply can't say thank you enough."

Cindy C. December 2020

Shearman & Sterling
"The crew they sent over same-day were terrific – very professional and organized. The job got handled a lot faster than I thought and I got to head home sooner than expected!”

Leika U. October 2020

Rider Levett Bucknall
"The team that came out was extremely professional and FAST! We really appreciated all the communication they had with us - from taking apart furniture and making sure we were happy with the way things were done, to the placement of the furniture at the new location. At the end of the move they walked through the entire space to make sure all their materials were picked up and we were satisfied with everything. The services each and every one of the team members provided was beyond what we had expected. We appreciate everything and will definitely recommend OMX!"

Theresa C. October 2020

Air Force D.C.
"The crew you sent were very professional, accommodating and quick. Thank you for being so flexible with our many changes to this process. You guys made what is normally a stressful event so easy and pleasant."
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