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The Only Office Moving Checklist You’ll Need

moving checklist

If you’ve been tasked with coordinating an office move, you may be feeling a little stressed. Moving offices is often a massive logistical undertaking, involving lots of money and an inflexible deadline.

However, businesses relocate all of the time. It may seem like a big task, but as long as you know what you need to do, everything can go smoothly. If you don’t know where to start, here is the ultimate office move checklist to get you going. 

 

 

1. Complete These Preliminary Tasks First

 

Before getting into the business moving checklist, you need to make sure you have done the groundwork. This means you should have reviewed your lease, to ensure it expires at the right time.

Terminating a lease early will cost you your deposit, which is often a lot of money.

Make sure your budget for the move is calculated and cleared by your finance department. Also, make sure all of your insurance is in order. 

 

2. Communicate with Everyone 

 

The next step of your business relocation checklist is to make sure all of the relevant stakeholders are notified. This means telling all of your employees way ahead of time (ideally six months or more). 

It also means letting your clients or customers know. Keep the information prominently displayed on your website, including your new address. Make sure to let external partners and any third parties you work with know about the change of address. 

You may also need to inform the authorities, the IRS, the post office, and your billing providers. 

 

 

3. Plan Your New Layout 

 

One of the most enjoyable parts of an office relocation is planning how the new place is going to look. It is crucial to draw up a floorplan and put together a detailed map of where everything is going to sit. 

This doesn’t just mean deciding where the water cooler is going to go. You’ll need to devise a logical seating plan for your entire staff (unless you’re big on hot-desking). 

You’ll need to determine where the fire exits are, where the CEO will be, and where the meeting rooms will go. 

 

 

4. Conduct Your Audit 

 

Next up on the office relocation checklist is to take stock of your current inventory. Draw up a detailed list of all of your existing office furniture. If you need more to fill up your new office, then put your orders in as soon as possible.

Make sure that nothing will be missing from your new office once you arrive. Gather an inventory of everything in your current office that you will be taking with you. This is also necessary for insurance purposes. 

 

 

5. Procure the Relevant Services

 

Every office move checklist should include the part where you get all of the services you’ll need. This list varies depending on your needs, but there are some services that are universal.This includes, of course, the moving company responsible for relocating your office. It also includes insurance providers, cleaners to prepare your new space, and safety inspectors

Get everyone hired and paid well in advance of the move, to guarantee a smooth office relocation. 

 

 

Get to Work on Your Office Move Checklist

 

In a nutshell, these are the core elements of your office move checklist. To learn more about getting it right on your first attempt, don’t hesitate to get in touch with our experts today. 

*To view our relocation services, click here

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Customer Reviews

Office Movers Express

Customer Reviews

Theresa P. March 2021

OU Advocacy Center
"I wanted to share my utmost gratitude for DK and his team members who adhered to my every request. He consistently checked in with me to make sure the office furniture was in the proper place and if not, he and his team immediately repositioned the item. Their professionalism and attentiveness is to be commended. They made sure everything was in place and cleaned from both the move out location to the new location. Thank you so much!"

Kyle A. March 2021

Smithsonian Institution
"Your guys were great! We had no problems or concerns and will absolutely be giving you another call for future needs."

Candance G. February 2021

Aren't Fox
"The move was great because of the great team you sent over. They were very pleasant, professional, as well as very patient. They wound up having to stay longer than anticipated and move things around, and they never blinked. Thanks again. Looking forward to working with OMX again."

Stephanie C. February 2021

Agriculture & Food Systems Institute
"Our moving experience with Office Movers Express couldn’t have been better. From the beginning when I contacted you, to when you sent the quote and confirmed the move, it has been positive. The staff at OMX even reached-out to me when bad weather was expected and suggested moving the crate drop-off day. It made a difference! The actual move started at exactly the pre-arranged time and the movers couldn’t have been more pleasant, helpful, efficient and courteous. They all knew what they were doing, and I never once had to interfere. I would definitely suggest OMX."

Judy M. January 2021

Aetna
“The movers were excellent, they even cleaned every desk before they left which we’re especially grateful for during the pandemic. They are setting the bar pretty high for all other vendors.”

John B. December 2020

Zenetex
"Fort Meade is a very difficult environment if you are not familiar with it. Your team got through a very serious security process much faster than crews of a smaller size were getting through because of how well the instructions the guard gave them were being followed. Nothing about our move was easy but your team rose to the occasion to make it look like it was. They approached the job with complete professionalism and tireless dedication from the time they arrived to the very end. We simply can't say thank you enough."

Cindy C. December 2020

Shearman & Sterling
"The crew they sent over same-day were terrific – very professional and organized. The job got handled a lot faster than I thought and I got to head home sooner than expected!”

Leika U. October 2020

Rider Levett Bucknall
"The team that came out was extremely professional and FAST! We really appreciated all the communication they had with us - from taking apart furniture and making sure we were happy with the way things were done, to the placement of the furniture at the new location. At the end of the move they walked through the entire space to make sure all their materials were picked up and we were satisfied with everything. The services each and every one of the team members provided was beyond what we had expected. We appreciate everything and will definitely recommend OMX!"

Theresa C. October 2020

Air Force D.C.
"The crew you sent were very professional, accommodating and quick. Thank you for being so flexible with our many changes to this process. You guys made what is normally a stressful event so easy and pleasant."

Mark M. October 2020

U.S. Dept of Defense
"I cannot tell you how helpful your team was and how critical it was to get this job done quickly. Hats off to your team. They were very, very professional."
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