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The Only Office Moving Checklist You’ll Need

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If you’ve been tasked with coordinating an office move, you may be feeling a little stressed. Moving offices is often a massive logistical undertaking, involving lots of money and an inflexible deadline.

However, businesses relocate all of the time. It may seem like a big task, but as long as you know what you need to do, everything can go smoothly. If you don’t know where to start, here is the ultimate office move checklist to get you going. 

 

 

1. Complete These Preliminary Tasks First

 

Before getting into the business moving checklist, you need to make sure you have done the groundwork. This means you should have reviewed your lease, to ensure it expires at the right time.

Terminating a lease early will cost you your deposit, which is often a lot of money.

Make sure your budget for the move is calculated and cleared by your finance department. Also, make sure all of your insurance is in order. 

 

2. Communicate with Everyone 

 

The next step of your business relocation checklist is to make sure all of the relevant stakeholders are notified. This means telling all of your employees way ahead of time (ideally six months or more). 

It also means letting your clients or customers know. Keep the information prominently displayed on your website, including your new address. Make sure to let external partners and any third parties you work with know about the change of address. 

You may also need to inform the authorities, the IRS, the post office, and your billing providers. 

 

 

3. Plan Your New Layout 

 

One of the most enjoyable parts of an office relocation is planning how the new place is going to look. It is crucial to draw up a floorplan and put together a detailed map of where everything is going to sit. 

This doesn’t just mean deciding where the water cooler is going to go. You’ll need to devise a logical seating plan for your entire staff (unless you’re big on hot-desking). 

You’ll need to determine where the fire exits are, where the CEO will be, and where the meeting rooms will go. 

 

 

4. Conduct Your Audit 

 

Next up on the office relocation checklist is to take stock of your current inventory. Draw up a detailed list of all of your existing office furniture. If you need more to fill up your new office, then put your orders in as soon as possible.

Make sure that nothing will be missing from your new office once you arrive. Gather an inventory of everything in your current office that you will be taking with you. This is also necessary for insurance purposes. 

 

 

5. Procure the Relevant Services

 

Every office move checklist should include the part where you get all of the services you’ll need. This list varies depending on your needs, but there are some services that are universal.This includes, of course, the moving company responsible for relocating your office. It also includes insurance providers, cleaners to prepare your new space, and safety inspectors

Get everyone hired and paid well in advance of the move, to guarantee a smooth office relocation. 

 

 

Get to Work on Your Office Move Checklist

 

In a nutshell, these are the core elements of your office move checklist. To learn more about getting it right on your first attempt, don’t hesitate to get in touch with our experts today. 

*To view our relocation services, click here

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Customer Reviews

Office Movers Express

Customer Reviews

Midhat P. September 2021

District Capital Partners
"Our move yesterday was great! I don’t think many people can say that about a move but the guys were efficient, communicative, polite, and all around awesome. I really appreciate you making this a smooth process."

Jonathan A. September 2021

Orrick
"Thank you very much for the great service your team provided. We were changing plans and re-thinking things and your team helped us find solutions. Looking forward to working with you again!"

Tom K. September 2021

Visit Alexandria
"I wanted to let you know what a great job your crew did yesterday. Just really warm, helpful and efficient. The move went smoothly on both ends and they even added an extra stop for us when requested, and helped our CEO rearrange her office to accommodate a piece of furniture that initially seemed not to fit. Just a great experience all around. I will definitely recommend OMX to others. Well done and thanks!"

George H. September 2021

Mission Square Retirement
"I want to send a special thank you to the entire OMX team. I truly value all of your hard work and excellent customer service! You guys are always willing to go above and beyond. I look forward to having your team back onsite very soon."

Jennifer A. September 2021

Hogan Lovells
"I’ve managed countless moves for Hogan Lovells and this was one of the smoothest moves, if not the smoothest move I have ever been involved with. Trust was the most important factor for choosing OMX. There were a lot of moving parts to our move (things to dispose of, other things to be donated) and OMX handled all of this accurately and easily."

David M. August 2021

US Dept. of Homeland Security
"I have to say your OMX team was unbelievable. They were professional, responsive, hard-working, and above all, they were the best. All of my personnel were grateful for your team’s work. I would highly recommend your company to any agency that has to move. Thank you again."

Alice R. July 2021

Adams & Reese LLP
"Just wanted to let you know that your team did a terrific job with our internal moves last week. They showed up right on schedule, with the equipment needed, and very efficiently got the job done. They even went out of their way to add some extra screws to tighten up a desk leg that needed some work. They were a pleasure to work with!"

Samantha D. July 2021

Truebill
"Oscar and his team were super friendly, very efficient, and extremely careful with all of our belongings. We would definitely hire you again for any of our moving needs. Thank you so much for all of your help in making this happen!"

Paula C. July 2021

Sidley
"I wanted to let you know your move team is amazing! They are the quickest, neatest and quietist team I have ever worked with. Every time I go to follow up with them, they are already an office ahead of me. I’m very impressed with everything they have done today."

Johnathan L. July 2021

RER Solutions, Inc.
"The crew you sent was excellent! They were so efficient, polite and professional that in the future when I need these services, you will be the first call!"
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